Summer 2017 School Census Bulletin

This bulletin lists the latest information regarding the School Census. It contains links to relevant documentation and information on the latest filesets, patches and errors.
We are running a School Census webinar on the 3rd May. If you subscribe to our WebTrain Service this Webinar is included in the package alternatively this can be purchased as a one-off webinar for £45.

To book on to  a Webinar or to find out more about the WebTrain Service please email scomis@devon.gov.uk or call the Service Desk on 01392 385300

Census Date: 18 May 2017

For DfE and LA Return Dates and Advice click here

 19/05/2017 We have been made aware of an email that has been sent from “Defend Digital Me” to all schools. For clarification on what information must be included within the census please see point 5.3 of the “DfE School Census 2016 to 2017 guide v1.5” which can be found at the bottom of this bulletin.
 16/05/2017 Non-Hosted Schools Only

Possible problem with McAfee security update for Windows 10

Capita have had reports that the recent security update from McAfee for Windows 10 is disrupting Create & Validate as it is preventing the EXE that is used for Create & Validate from being run from within SIMS. If you experience this issue you will need to change the McAfee settings to allow the SREnging.exe to be run.

 15/05/2017  Validation error 2010Q

This validation should be counting how many pupils are not taught in the normal year for their age and then diving this by the total number of pupils to identify the situation where more than 10% of pupils are taught outside of the normal year for their age.

Unfortunately, this validation can be triggered incorrectly in schools with nursery age pupils, as the DfE coding will count all nursery age pupils that aren’t taught in E1 or E2 as not taught in the normal year for their age.

Capita believe that the DfE were going to provide an update their school validation to deal with this sort of mistake, but it is now understood that this will not happen and that schools involved will have to ignore the query in these circumstances.

 28/04/2017  Latest Fileset 602 Released: This latest version will be the same as the previous version (601) except that it now includes the DfEs Base release of their validation and summary report for School Census Summer 2017.  This Base Release is the first set of files for the Validation and Summary Reports that the DfE has designated as suitable for use for authorising the census return.

Hosted Schools – The fileset has already been applied to your data so you do not need to do anything to import this Fileset.

Non Hosted Schools – The fileset will need to be downloaded from the link below and imported into SIMS

Download the file here

 19/04/2017

This error has been resolved by Fileset 602

Validation error 0000001 : This validation is based on the Beta version of the DfE files and must not be used for upload to the DfE – This will be resolved with the release of a new fileset. Capita have not yet given a date for this release. We will add a new update as soon as the file is available.

 07/04/2017

 

Validation query 1870Q – Please check: Percentage of pupils with sole registrations at the school is low.

This query is being reported where it does not seem to apply. Capita have reported this to the DfE

 06/04/2017

 

Latest Fileset 601 Released

Hosted Schools – The fileset will already be within your Manifest files folder but will still need to be imported into SIMS.

Non Hosted Schools – The fileset will need to be downloaded from the link below and imported into SIMS

Documentation (click to download the relevant manual)

DfE School census 2016 to 2017 guide v1.5

School Census 2016/2017 Validation Errors and Resolution Guide

Preparing for the School Census Summer 2017 Return English Primary, Nursery and Special Phase Schools Applicable to 7.174 onwards

Preparing for the School Census Summer 2017 Return English Secondary, Middle Deemed Secondary, All-Through Schools (secondary phase) and Pupil referral units (secondary phase) Applicable to 7.174 onwards

Producing the School Census Summer 2017 return (English Nursery Schools) Applicable to 7.174 onwards

Producing the School Census Summer 2017 return (English Primary and Middle Deemed Primary Schools) Applicable to 7.174 onwards

Producing the School Census Summer 2017 return (English Secondary and Middle Deemed Secondary Schools) Applicable to 7.174 onwards

Producing the School Census Summer 2017 return (English Special Schools) Applicable to 7.174 onwards

Producing the School Census Summer 2017 return (English Pupil Referral Units) Applicable to 7.174 onwards

Producing the School Census Summer 2017 return (English All Through) Applicable to 7.174 onwards

 

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